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8 ways to streamline your recruitment process with digital communications

Headshot of Melinda Jennings

Melinda Jennings


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19 Jan 2022
5 min read

With top talent only staying on the market for an average of 10 days, it’s incredibly important to be able to quickly and effectively connect with your preferred candidates in different ways.

People will usually interact with you 14 times before making a decision about the role, so keeping them engaged along that journey through a well-considered and seamless recruiting experience is paramount.

In this post, we’ve put together actionable recruitment solutions (with a few communication tools) to help you streamline your hiring process and create an enjoyable and engaging experience for your candidates.

1. Make sure you create clear job descriptions

The first step in creating a streamlined recruitment process is to write clear, concise, and structured job descriptions for potential team members. You don’t want to waste time sifting through candidates that aren’t appropriate, just as you don’t want to waste anyone’s time who might not be right for the role.

To avoid this, use keywords your candidates will understand, be clear with the job title, and really lay out who is the ideal fit for the role you’re trying to fill. This approach to effective communication will alleviate many stressors on the backend, as well.

2. Make it easy for your target audience to apply

60% of job seekers quit in the middle of filling out an online job application because it’s too long or complex. To ensure you’re not missing out on potentially great talent, it’s important to make the application process as frictionless and straightforward as possible. 

This means clearly outlining the requirements for applying from the start, identifying any critical information required from candidates, and creating a seamless digital journey that isn’t difficult to navigate.

3. Brief your interviewees ahead of time

Not every person involved in interviewing candidates is part of the HR or recruitment team. It’s important to give all interviewers some structure and focus for how to conduct their interviews, including some prompts for the kinds of questions they may want to ask.

This way, your candidates will have a cohesive and streamlined interviewing process across the board.

4. Connect with candidates through multiple touchpoints and channels 

The recruitment process can be pretty overwhelming for candidates. Making sure they’re kept in the loop with regular touchpoints will improve their experience and make sure they feel continually engaged.

It’s important to utilize the communication channels your candidates use - i.e., SMS, email, social media, and more - to maximize that connection. This can also include communication tools such as video conferencing, instant messaging, file sharing, and more.

Use Whispir to send communications across multiple channels from the one centralized platform

5. Map out a clear step-by-step process

It’s impossible to create a seamless recruitment process if you haven’t first mapped out how it should look. For a significant reduction in the time it takes to nurture and onboard, start by taking a step back to create an ideal candidate journey. This will ensure you can more easily propel them along that path, and problem solve when things don’t go quite to plan.

6. Use automation to save time and money

Creating an engaging and personalized recruitment solution doesn’t have to be a drain on resources. By automating your time-consuming manual processes via a communication tool, you can create truly engaging and meaningful experiences that are automatically sent out at certain times.

For example, you can set up automation to send out a particular message to a candidate based on where in the recruitment process they are - all in real-time. 

Whispir is a powerful tool that makes it easy to automate your recruitment journeys through workflows.

7. Ask for feedback 

The recruitment process doesn’t have to be a one-way street. You’re not always going to design a perfect recruitment solution straight away, so requesting feedback from candidates and even new hires can help exponentially. The best communication tools offer 2-way SMS messaging to make this process as stress-free as possible.

Use Whispir’s feedback forms to automatically send out surveys and securely store responses.

8. Streamline interview scheduling and calendar reminders

Coordinating schedules can be tricky, which is why creating a seamless, automated, and integrated interview booking process is so important. With this newfound internal communication structure, you can align internal and external teams while sending out messages that link to calendars with availability so that candidates feel confident choosing a time that suits them.

Further to this, automating reminders of upcoming interviews can save you significant time on no-shows. You can even set follow-up messages that are automatically sent based on whether a candidate confirms, asks to reschedule, or cancels their interview, creating an even more meaningful and personal interaction.

For large organizations with massive hiring demands, this can be a lifesaver. Just the same, small businesses with limited bandwidth can leverage digital business communication to get the work done with significantly less effort.

Whispir’s automated appointment booking and reminders make interview scheduling a breeze

Discover how Whispir can help you streamline your recruitment process

Whispir has worked with countless HR teams and recruitment companies around the world to help them create a seamless recruiting journey that engages top talent throughout. We love using our business communication tools to elevate how you interact and connect with your candidates, and we can help you create a customized solution that works for you.

Learn more about how our digital communication software works for the HR world by downloading our guide.

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