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HR & recruitment: Beating burnout with digital communications

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29 May 2024
6 min read

5 tips to automate employee engagement without losing the human touch

HR and recruitment worker dealing with burnout with digital communications to automate employee engagement to support talent acquisition and retention

The global talent shortage is real, and the numbers back it up. With as much as 75% of employers struggling to fill vacancies, internal human resource (HR) teams are facing an increasingly difficult uphill battle to recruit and retain top talent.

Countries bearing the brunt of the talent crunch include Australia, Hong Kong, Indonesia, Japan, and Singapore, with the Asia-Pacific region expected to face a talent deficit of 47 million skilled workers by 2030. So even if your HR team isn’t struggling to achieve its headcount goals today, it’s better to be prepared for the long haul as it seems the talent shortage won’t be resolving itself any time soon.

One way they can do so is by meeting the growing expectations of candidates. Candidates today expect fast action and consistent engagement throughout the hiring process. How fast? 10 days is the consensus – that’s how long top candidates stay on the market. Wait any longer, and be prepared to lose your preferred candidate.

When you consider that HR teams today are competing in a talent pool that is continually shrinking, full of candidates whose expectations are growing, it’s no wonder that 75% are feeling overwhelmed by their growing list of tasks and responsibilities.

But even with the hurdles ahead, there is light at the end of the tunnel.

Streamlined processes and automated engagement are the answers to employment engagement

Tough times can lead to the best of times if we stay open to change. While it typically falls on the individual to figure out how to deal with burnout, there’s increased recognition that organisations have a responsibility to reevaluate their recruitment processes.

Traditional recruitment processes suffer a poor reputation because they are notoriously manual, consuming excessive time and effort. 1 in 3 HR employees find such processes highly ineffective and unsystematic. Yet, many recruitment agencies and recruiters stay stuck with old ways of working. When it comes to recruitment and talent acquisition, it’s still common practice to turn to professional network platforms such as LinkedIn and leverage communication outreach channels like InMail and email for engagement and candidate nurturing. 

Relying solely on such workflows imposes a cost on efficiency and sustainability. These activities generate high consumption of time resources, demand high degrees of manual progression, and breed reliance on external platforms that don’t offer the control needed to maximise digital recruitment success.

What’s needed is a single-source digital communications platform that can help you streamline your recruitment process and automate the life cycle of sourcing and qualifying candidates. This is where having a digital communications strategy can help HR leaders work sustainably, recruit the talent needed, and keep employee engagement high. 

We’ve developed a handy reference that summarises how HR leaders are winning the hiring race in Asia. Read on to discover 5 tips to help your team automate employee engagement without losing the human touch.

Tip 1: Leverage rich messaging capabilities to drive results

SMS for talent acquisition arrange appointments and set up interviews

After reviewing multiple applications, you may decide to reach out to applicants via email or a phone call. Unfortunately, these standard approaches come with drawbacks. Emails are par for the course but lack the X factor, while phone calls are unsuitable for high contact volumes, especially for lean HR teams juggling multiple responsibilities. There’s a third option you may not have considered – SMS.

SMS messages command incredibly high open rates of an estimated 98% and remain the most direct and effective communication channel compared to email, tweets, and Facebook posts. At Whispir, we’ve paired the power of SMS with another capability in our stack – rich messaging. A rich message is a microsite you can create to impress candidates at first sight. When SMS messages are combined with rich, personalised landing pages, call-to-action and response rates get a boost as high as 88%, according to our research. 

With rich messaging capabilities, you’re not only maximising engagement and reducing drop-offs. You’re also differentiating yourself by taking a different communication approach. If you’ve already got the applicants’ details, use the information to send them to a registration form that has their information pre-filled. That’ll show your initiative and make a great first impression.

Tip 2: Personalise for every candidate, no matter how big the talent pool

SMS for talent acquisition and recruitment

Candidates applying to join your organisation want to be treated as individuals. Personalised messages ensure applicants don’t feel like just another number, and this approach makes all the difference when it comes to boosting engagement. Our platform helps leading recruiters achieve personalisation at scale by automating this process. 

So whether it’s setting up interviews between candidates and hiring managers, or crafting personalised messaging to keep applicants informed during the recruitment journey, our platform enables you to sound personable across every communication touchpoint, no matter how big the talent pool.

Tip 3: Look and sound like the employer of choice across multiple channels

SMS for talent acquisition and recruitment interview reminder

The look and feel of your outgoing communications matter, even for recruitment. Our Message Builder enables anyone to quickly and easily create beautiful, professional-looking content with drag-and-drop components. Now, you can build on pre-designed and approved templates to keep your messaging and branding consistent across the board.

Tip 4: Reclaim hours of productivity with automation

SMS for talent acquisition and recruitment automation to save time and increase productivity

Recruitment workflows can be long and tedious. The full process, including candidate identification, role criteria filtration, omnichannel outreach and engagement, and finally, negotiation and reporting, can stretch past weeks – research shows that it takes a company an average of 36 working days to hire talent

What if you could take these time-consuming manual processes off your hands by transforming them into automated communications within minutes? Now you can. One of Whispir’s core capabilities is automated workflows. This means you can automate processes such as scheduling interviews, sending out interview reminders, prompting feedback from hiring managers, and more.

Tip 5: Give your recruitment drive the extra edge

SMS for talent acquisition and recruitment

Differentiate your organisation with creative engagement content. Go beyond the typical job description. With unique options, such as sending a “meet the team” video or an interactive experience of your diversity and inclusion initiatives, you can easily win top talent.

Go beyond talent acquisition and engagement with Whispir

Talent acquisition is a key element in any HR strategy, so it’s imperative that you get it right. To help you get the candidates you want and drive engagement, we recommend downloading our eBook for a deeper dive to help you build a stronger recruitment strategy. 

If you’re interested to gain industry insights from Asia’s leading HR professionals, you may also want to check out this webinar on how leaders are recruiting today’s top talents more effectively with digital communications.

Whispir’s digital communications platform gives you a headstart with a streamlined, automated, and efficient process to source and procure the best talent. We continue to serve the rest of your HR needs for employee engagement and even omnichannel marketing. Whispir has worked with several HR and recruitment companies such as Itel International throughout Southeast Asia and worldwide to deliver innovative and customised solutions.

To discover how we can help you, get in touch with us. Why wait? Start Whispiring today.

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